Resident Info for AAPD 2020

Resident Information

Are you or any of your other co-residents planning to attend AAPD 2020 in Nashville? If you are, this is the perfect place to start! Below, find all information for dates and deadlines you should be aware of. Check back for more updates as AAPD 2020 gets closer.

Important Dates to Know for AAPD 2020

  • January 15, 2020               My Kid’s Dentist and Orthodontics Poster Research Abstract Submission Deadline
  • February 2020                   Notification of acceptance into Poster Competition via email
  • April 1, 2020                       Last day to register for AAPD 2020 with Early Bird Registration Fees, *free for all residents* (NO EXCEPTIONS)
  • April 24, 2020                    My Kid’s Dentist and Orthodontics Poster Research Poster Submission Deadline
  • May 21, 2020                      Early Career Dentist Happy Hour at FGL House from 6 – 8 p.m.
  • May 23, 2020                      Early Career Dentist Course at Music City Center from 12:30 – 3 p.m.

AAPD 2020 Poster Competition Guidelines

If you want to print this information for your records, click here.


AAPD 2020– Nashville, Tennessee Poster Session Guidelines

My Kid’s Dentist and Orthodontics Poster Research Competition & the Graduate Student Research Award

 Important Dates

  • Abstract submission deadline: January 15, 2020
  • Poster submission deadline: April 24, 2020

Registration for AAPD 2020

Submitting an abstract or a poster does NOT register you for AAPD 2020 Annual Session. You must register for the conference separated from abstract/poster submission.

Who can present a poster?

  • AAPD Members

-Pediatric Dental Residents

-Pre-doctoral Dental Students

-Other (e.g. faculty, residents from other specialties)

Who is eligible to compete for awards?

  • Only Pediatric Dental Residents

What are the goals of the AAPD poster session?

  • To give applicants a chance to present their research during AAPD’s Annual Session Meeting
  • To show the breadth of research that is being undertaken at various institutions
  • To highlight interesting cases encountered by applicants

What are the options for presenting your poster at the AAPD Annual Session?

Those who wish to present their poster at the Annual Session have a few different options from which to choose. Which option is most appropriate will first depend on if you have a case presentation or a research project.

  • Research projects are eligible to participate in the Graduate Student Research Award (GSRA) and My Kid’s Dentist and Orthodontics Research Poster
  • Case presentations are welcomed, but are NOT eligible to participate in the


Your choice of whether or not to participate in the competition(s) or simply present your findings should be based on the quality of the research, the significance of the findings, and your own personal feelings toward participation. This should be discussed with your program director prior to submitting your application. When you choose to submit your abstract, you will be prompted to choose one of these options before submitting. Below is a description of each category to help you determine which option is best for you. Program Directors will be required to sign off on all abstracts before they can be  submitted.


  1. Poster Presentation Only: This option is appropriate for case presentations, some pilot studies, and research projects with partial results. You will be assigned a time slot at a poster station to present during the Annual Session. This category does not include judging by a Poster Judge.  You will present your poster and answer questions for those who approach you during your designated time slot. You will not participate in the competitions and, as such, will not be scored nor considered for an award/prize.


  1. Poster Competition Only: This option is appropriate for completed research projects. You will be assigned a time slot to present at the Annual Session poster A Poster Judge will come by to hear your presentation and ask questions regarding your project and findings. Judging is based off specific criteria provided the judges. This category is eligible to win first, second or third place in the My Kid’s Poster Competition. This option does not include participation in the Graduate Student Research Award competition.


  1. Graduate Student Research Award (GSRA): This option is appropriate for completed research projects with significant You will be entered into the GSRA competition ONLY. You will NOT be assigned a time to present a poster at the Annual Session unless you are chosen as a GSRA finalist.


GSRA Applicants:

  • Applicants may only submit one entry for this Entries will not be accepted from individuals who have previously submitted to the competition. Abstracts must not be closely related to another submitted abstract with the same coauthors.
  • Applicants must be a member of the AAPD (international applicants may join at the time of submission) and be currently enrolled in an advanced educational program in pediatric dentistry or an equivalent international
  • Applicants must be a graduate of a residency training program, having received their certificate or degree within eighteen (18) months prior to the GSRA application deadline and an active member in good standing of
  • Final, analyzed data must be included in the Abstracts without final data will not be judged.
  • For finalists only: A manuscript is If a major flaw in the research study is detected during the manuscript review, the judges reserve the right to withdraw the award prior to the Annual Session and to name a successor finalist. Upon abstract submission (or manuscript submission), the program director will attest to the percentage involvement of the finalist in the research project. Finalist are not eligible to win a prize in the My Kid’s Poster Competition.


  1. Poster Competition and GSRA: This option is appropriate for completed research projects with significant You will be entered to participate in the GSRA competition AND you will be assigned a time slot at a poster station at the Annual Session. You will be judged by a Poster Judge based on the specific criteria they are provided. This category is eligible to win a cash prize in the My Kid’s Poster Competition. However, should you be chosen as a GSRA finalist, you will be expected to present your poster during your assigned time, but not be eligible for a prize in the My Kid’s Poster Competition.




My Kid’s Dentist and Orthodontics Research Poster Competition Prize Information

Those who choose to compete in the My Kid’s Poster competition are eligible to win the prizes below: 1st Place: $1,000

2nd Place: $500 3rd Place: $250


GSRA Prize Information

The Graduate Student Research Award (GSRA) was established in 1989 for pediatric dentistry residents and recent graduates. Eight finalists are selected to present their research during AAPDs Annual Session. Finalists receive complimentary registration to the Annual Session for themselves and a guest, reimbursement for their travel expenses, a cash award and are presented with a plaque during the General Assembly at the Annual Session.* A matching cash award is presented to each finalist’s training program.


*While multiple authors can be acknowledged, only one applicant will serve as the finalist to make the oral presentation and be awarded travel expenses, complimentary registration and the cash award.


Poster Viewing Access

All posters are presented in an electronic format on a customized AAPD Poster App and the EventScribe ePoster Gallery.


Poster Presentation

You will receive an email in the weeks leading up to Annual Session that will include your scheduled poster presentation date and time as well as your entry type (i.e. presentation vs. competition). Please keep this for your records.

Presenting authors must be at their assigned station during their designated date and time of their presentation. No schedule changes will be allowed.


Your poster presentation will be displayed on a 55’’ HD computer monitor. Your presentation must be in PDF format. Layout must be in Landscape format, aspect ratio of 2:1. You can use PowerPoint to set up the layout of your poster.


Schedule for Poster Presentations

Friday: 9am-5pm Saturday: 9am-5pm Sunday: 9am-5pm



Graphic material, tables and illustrations should be as simple as possible. Numbers or arrows to indicate the viewing sequence are of great assistance to viewers. The faces of subjects should be blacked out for privacy. The images must be at least 120 pixels.



Posters must avoid commercialism, promotion, or advertisement. Posters that are deemed to be commercial, promotional or an advertisement will not be accepted and will be removed from the competition.